Executive Assistant

Newark, Delaware, United States

Job Summary

Are you interested in e-commerce and you’re energetic? As an Executive Assistant at PConline365, you will provide high-level administrative support to the COO. Reporting directly to the COO, your role provides executive support in a one-on-one working relationship. You also serve as a liaison to the COO and senior management teams; organizes and coordinates executive outreach and external relations efforts, and oversees special projects. The position is in Newark, Delaware. The base salary for the Executive Assistant position is $5,000-$6,500/month (Junior Level) or $6,500-$8,500/month (Senior Level), and the range for quarterly bonus is 0~10%.

Essential Duties and Responsibilities

Include but are not limited to:

Executive Support

  • Work closely and effectively with the COO to keep well-informed of upcoming commitments and responsibilities, following up appropriately

  • Coordinate high volume of internal and external meetings ensuring that diaries are efficiently managed

  • Ensure that follow-ups are actioned after meetings where appropriate

  • Provide a bridge for smooth communication between internal departments; demonstrating leadership to maintain credibility, trust, and support with senior management staff

  • Performs additional duties as assigned by executives

Administrative Support

  • Manage daily calendar of meetings and events

  • Prepare presentations, agendas, reports, special projects and other documents in support of objectives for the organization using Microsoft Office

  • Handle sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company

Qualifications and Requirements

  • Bachelor's degree is required.

  • Have excellent communication and time management skills with proven ability to meet deadlines.

  • Ability to function well in a high-paced environment is required.

  • Previous experience is recommended but not essential.

  • Expert-level written and verbal communication skills in both Chinese and English.

  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail is required.

  • Proactive approaches to problem-solving with strong decision-making capability are needed for the role.

  • Must be adaptable to the ever-changing needs of a fast-growing technology company and be able to work flexibly in terms of responsibilities and responsiveness.

  • Have the ability to work well across the organization with employees of all levels and in all departments.

  • Flexible hours as dictated by the needs of business for projects and meetings are required.

  • We are open to accepting candidates with OPT. We are open to considering H-1B sponsorship.

  • We offer comprehensive medical insurance options (including vision and dental plans), paid time offs, paid holidays, and relocation bonus for new hires who need to move from other states.